Swimmer Registration Consent Form
Personal Information Protection & Electronic Documents Act
National: Swim Canada
Provincial: Swimming Newfoundland & Labrador
Registrant Name: ___________________________________________________________________
Please Read Carefully; by completing your registration, you agree to the collection and use of personal information as described below or print, complete, sign this form and email to firstname.lastname@example.org.
Note: A Parent or Legal Guardian must sign for those registrants under the age of 18.
The Canadian Personal Information Protection & Electronic Documents Act (and equivalent provincial legislation) requires that consent be obtained prior to the collection and use of all personal information.
The personal information you provide to the Club from this registration will be used for the purposes reasonably associated with the swimming activities conducted by the Club, the Province and/or Swimming Canada. These purposes include national, provincial and event registration, insurance coverage, training and competition participation and competition result and ranking publication and:
a) Ensuring swimmers train and compete in an age appropriate environment;
b) Establishing athlete eligibility for selection to swim teams;
c) Establishing pertinent medical records and baseline performance data to assist coaching decisions in a national team competitive or training setting;
d) Reporting non-identifying, demographic and participation statistics to funders, sponsors and other authorized third parties;
e) Reporting and publishing athletes’ name, gender, age, club affiliation on Swimming Canada and the respective PS web pages or in results, news releases and ranking reports and;
f) Making direct contact with registrants, volunteers and staff as necessary for the operations of the Club, Swimming NL and Swimming Canada.
Swimming Canada complies with the obligation and responsibility to the World Anti-Doping Agency - WADA (or its agents) to provide information upon request. Additional personal information may be collected from time to time. Consent for the use of this personal information may be inferred where its uses are obvious and it has been voluntarily provided. When not obvious, the purposes for collection will be provided prior to, or at the time of collection; either orally or in writing. Complete texts of the Privacy/Personal Information Policies (variously the “Policy” or the “Policies”) may be found for Swimming Canada at: https://www.swimming.ca/Privacy .
Should a registrant wish to review their personal information held by the Club, Swimming NL, or Swimming Canada they must make a request to the appropriate organization pursuant to that organization’s Policy. Further, registrants may withdraw consent to use their personal information pursuant to the Policies. Such a withdrawal however, may require the cancellation of registration with and suspension of activities with the Club, Swimming NL and Swimming Canada. All registrants or their legal guardian must sign a copy of this form each season.
I hereby consent to the collection and use of personal information as described above.
Signature of Registrant (age 18 or older) or Parent/Guardian Date
Swimming Canada may, at its discretion at any point, request a valid Police Records Check (PRC) or Vulnerable Sector Check (VSC) or similar, from any registrant. Upon official notice of request the registrant has 30 days to comply or will be suspended in the interim until provided. The results of the PRC or VSC or similar will be reviewed to determine whether or not the registrant may continue to be active with Swimming Canada. Any person appearing on any National Sex Offender Registry is not eligible to register, or participate in any capacity; paid or unpaid. The Swimming Canada CEO or their designate, at their discretion, may issue an emergency suspension to any registrant or member.
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